Fleet Coordinator
Head Office Location: Brindley Place, Birmingham ,
Job Location: 1 x Brindley Place, Birmingham B1 2JB
Salary - Up to £28,800per annum
Contract type - Permanent
Working hours - Full Time 37 hours per week
Closing Date - 16th October 2024
Interview Date - 18th October 2024
About the role
To coordinate and support the fleet function, including overseeing the Fleet function, ensuring full utilisation of the groups designated fleet management system(s), vehicle delivery and off-hire, vehicle compliance and vehicle accident/incident management.
To ensure the efficient and effective provision of Fleet services across in the North and South Region and help provide the most suitable Fleet operational support for GreenSquareAccord employees.
Ensure all aspects of fleet operates within UK driving laws, the groups driving policies or any other applicable company policies.
The individual will have significant experience in Fleet Management as well as the ability to help find creative solutions to driving forward the thinking change within fleet environments to benefit colleagues and our customers.
The Fleet Coordinator will provide support to the Fleet and Facilities Manager, maintaining the groups fleet of vehicles and ensuring that all aspects of fleet are correctly recorded and administered, in line with all relevant UK laws and guidelines. They will take an active role in the arrangements of vehicle delivery and off-hire. They will work closely with the DLO and Estates Team to support Managers and Operatives, taking incitive to ensure the fleet for each operative is fit for purpose and ensure effective practices are used to reduce downtime of vehicles.
To ensure the smooth running of Fleet across the business, whilst delivering compliance with health and safety and value for money.
To be the point of contact with colleagues, suppliers and managers in relation to the provision and management of Fleet.
Please note that if you are successful in this role, we will require a Driving licence check to be completed. Further details will be sent following offer.
About you
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As a Fleet Coordinator you are essential to ensuring smooth and efficient operations across GSA.
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You will have strong organisation skills, with the ability to manage multiple vehicles, schedules and driver simultaneously without errors.
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You will have keen attention to detail, ensuring all documentation, systems and compliance are managed and up to date.
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You will have the ability to take initiative when working on time critical and operational tasks to reduce downtime and provide an efficient service in our Fleet.
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You will be safety conscious with the aptitude focus on safety and compliance in regard to our Fleet.
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You will be able to communicate effectively, in a professional and concise manner including speaking with internal and external stakeholders whether to manage appointments and schedules or deliver toolbox talks.
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Competent in IT including excel, word and PowerPoint. Familiarity with Fleet services and management systems would be a bonus.
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You will be able to prioritise tasks and manage time effectively, including adapting and responding quickly to changing situations.
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You will be data-driven and able to spot trends and make decisions based on analytics, in order to improve the fleet service and ensure safety and compliance.
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You will be customer focused, ensuring that the Fleet service meets the needs of GSA and meets designated KPI`s set out by the directorate.
Please note that if you are successful in this role, we will require evidence of the required certificates and qualifications for this role. Without this evidence, you would be unable to commence employment at GreenSquareAccord.
About us
GreenSquareAccord is one of the biggest social housing and care providers in England.
We believe passionately in our mission to build better lives and provide social housing and support services to 54,000 people across our four localities. We are proud to play an active role in helping people to deal with the consequences of the housing crisis by providing affordable homes for people in our communities who need them most.
We also provide care and support to some of the most vulnerable people in society. This includes support for people who are homeless, experiencing domestic violence or are part of the criminal justice system.
Our purpose
We are proud to be able to support tens of thousands of people across England by providing affordable housing and care to help people live independently.
Our focus is on building better lives. Everything we do is about people - whether that`s providing a good quality, safe home or providing care which helps someone to live an independent life.
Our colleagues live and breathe this social purpose and we need great people, with skills across a range of disciplines, to make this happen.
Working for GreenSquareAccord gives you the chance to bring your skills and expertise and make a real difference. It doesn`t matter which role you are considering applying for, your work will help thousands of people build a better life.
The GSA Way
We know that how we do things is just as important as what we do. To help us make a difference, together, we created the GSA Way.
A culture we commit to, aspire to, and live and breathe. Commitments and behaviours which together make our organisation what it is.
Our five core commitments are:
- We believe our customer is everything
- We are one team
- We are supportive and caring
- We are business-minded for social purpose
- We are curious and ambitious.
You can read more about the GSA Way in our recruitment pack.
Benefits
In support and recognition of our colleagues who will help us deliver our employer strategy, we offer a fantastic benefits package. This includes; annual holiday entitlement (plus statutory bank holidays); a defined contribution pension scheme; trust based flexible working and a Confidential Employee Assistance Programme (EAP).
GreenSquareAccord also offer a non-contractual performance-related bonus scheme. Further details will be made available upon joining, along with supporting documentation which can be found on the GreenSquareAccord intranet site.
All individuals who apply to work at GreenSquareAccord are considered on their merits in line with our Diversity and Inclusion strategy and policy.
GreenSquareAccord are a Disability Confident Employer therefore we actively encourage applications from individuals with disabilities and try to provide access, adjustments, equipment or other practical support where required. All applicants with a disability who meet the `essential eligibility criteria` for the role, as detailed in the job description, are guaranteed an interview.
If you need any assistance, adjustments or adaptations throughout our selection processes please let us know.
